Generating Electronic Academic Petitions-Live Instructions

Generating Electronic Undergraduate Academic Petitions

This process is for undergraduate exceptions to university policy and should not be used for graduate students.

Prior to generating an academic petition, the following data will be needed:

· Academic Term

· Student RUID

· Campus Location

· Type of Petition (add, drop, withdrawal, substitution, etc.)

· Petition Request and Justification

· Names of all reviewers

All required fields are denoted with a red asterisk *.

Log in to One Campus, search for “Academic Petition,” and click on the appropriate tile in the search results.

Note: If there are any issues with submitting the academic petition, contact IT for assistance at (540) 831-7500.

Step One

Using the drop down, choose the appropriate term. The term code, description, start, and end date will auto-populate.

Step Two

Enter the student RUID. The student’s name, email address, catalog term, major/concentration, and overall GPA will auto-populate.

Step Three

Chose the appropriate campus location. This should be the campus the student primarily attends.

Step Four

Choose the type(s) of petition request.

Note: Multiple requests can be made on one petition.

Step Five
Type the request and justification. If multiple items are being petitioned, consider numbering the items.

Step Six

Attached supporting documents (if applicable)

Step Seven

Choose who will need to review the petition. With the exception of the Director of Undergraduate Curriculum and College Dean, if yes is chosen, a dropdown or typable field will appear to enter the name of the reviewer. If yes is chosen for the Director of Undergraduate Curriculum, the program has an automatic workflow to go to them. The College Dean is a required field and users should choose the appropriate Dean from the dropdown. Students should not be added as an additional reviewer.

Note:
- The only required reviewer is the College Dean.

- If a petition is regarding the REAL/CORE curriculum or REAL Studies minors, and not already
approved in the catalog, the Director of Undergraduate Curriculum must be a reviewer.

- The originator can also be a reviewer.

Per the Office of the Registrar, the only required reviewer on an academic petition is the College Dean or Designee.

The following is a general guide of reviewers who should be included on petitions (not applicable to every situation):

Late Add Class: Instructor Department ChairDean
Late Drop Class: Dean
Course Substitution/Exception: Department ChairDean
(if substitution involves REAL, CORE, or REAL Studies minors, and not already permissible per catalog, the Director of Undergraduate Curriculum must be a reviewer)
Late Course Withdrawal: Dean

Late University Withdrawal: Dean

Catalog Change: Department ChairDean

Retroactive Degree Awarded: Dean

*This is not a complete list of exceptions to university policies that can be petitioned but a general list of the most common exceptions.

Step Eight

Click submit in the upper right corner of the screen.

Once the petition is submitted, the student will get a notification that a petition has been submitted on their behalf and no further action is needed. The originator gets a confirmation email of the submission. The email includes the request and petition submission number.

The originator can view the petition and its progress under the My Documents tab in Kuali.

All reviewers and originator will be notified once the Registrar’s Office has received and acted on the petition. A PDF copy of the petition will be sent to reviewers and originator for their records. The student will receive notification that the petition has been received and the decision of the petition (approved or denied). If it is denied, the reason will be listed for the student.

Keep in Mind

Students have the right to submit a petition. If a student requests a petition to be written, one must be generated and sent through the entire process, even if it will be denied by all reviewers. The only except would be if the request is non-petitionable (i.e. graduating with less than 120 credits or less than 2.00 GPA overall, etc.) If unsure of what is petitionable or non-petitionable, contact the Office of the Registrar for clarification at (540) 831-5371.

Questions or suggestions for the Electronic Undergraduate Academic Petition should be directed to the Highlander Success Center at hsc@radford.edu or (540) 831-2139.

3/26/2024